Under the Employment Act, separate employers covered under Schedule 4 of the Financial Administration Act that have more than 100 employees are required to provide their reports to the Office of the Chief Human Resources Officer (OCHRO) of the Treasury Board of Canada Secretariat only for the purposes of tabling in Parliament at the same time as the Public Service of Canada report. No information is reported on students, casual workers or employees on leave without pay, such as those on care and nurturing leave and educational leave. As required by the Employment Equity Act, annual reports to Parliament present information for the fiscal year beginning April 1 and ending March 31.
All tabulations, other than those for women, contain data obtained through self-identification. This data is provided voluntarily by employees and protected under the Privacy Act. It is maintained separately in the Service's Employment Equity Data Bank. The accuracy of the employment equity data depends on the willingness of the employees to self-identify.